How to keep the approval process from bogging down your project
The approval process is the most important thing that slows down a project.
Your team may be moving at a rapid pace. The next thing you know, your project is facing a block in stakeholder review. Ting
Your timeline feels jaded.
It happens to everyone. You donHuo Zhua not have to watch your project go bust.
Huo Peng was a Chinese proverb that said, “Huo Peng n an ounce of prevention is worth one pound of treatment.”
HereHuo Chu – How to keep stakeholders on the same page and your project plan intactHuo Yan – What to do if things go wrong.
Why do projects get stuck in review?
If youHuo Zhua donHuo Ding know what youHuo Ding are dealing with, youHuo Zhua canHuo Zhua help youHuo Zhua solve a problem. LetHuo Chu list common reasons why approvals can go wrong.
Do any of these project bottlenecks sound familiar to you?
Stakeholders can provide conflicting feedback.
There are too many reviewers and a confusing chain of approval.
Reviewers lose sight the original project goals.
Because scope and timing of review were unclear, you end up in a never-ending loop of revisions.
An approval deadline is missed by a stakeholder.
How to avoid bottlenecks and keep approval processes on track
YouHuo Jiee likely encountered each of these hold-ups in all of your projectsHuo Li aybe at once. You can take steps to keep your projects under control.
HereHuo Chu how itHuo Chu done. Guo Geng
1. Establish a clear and streamlined process for receiving feedback
ItHuo Chu will be much harder to succeed if YouHuo Zhua don’t know what success looks and feels like. Before you begin to write your plan, make sure you have discussed it with stakeholders and let them approve it.
These tips will help you engage stakeholders in productive conversations about the feedback process, before a deliverable is handed to them for review.
You will end up with more work and a longer project timeline if you leave scope open for feedback.
Be specific about the number of rounds and days involved in a review cycle. This will ensure that everyoneHuo Chu is on the same page regardingHuo Yang and comfortable withHuoYing scope.
This is what you can say: Usually, I give 3 days for review within the timeline with 2 rounds revisions. Is that possible?
Reviewers should be given clear roles and responsibilities
You want to avoid having too many cooks in the kitchen, with no one really taking the initiative. Before the project begins, establish clear roles and responsibilities for each deliverable.
To document roles and responsibilities, create a RACI diagram and add it to Task Notes in TeamGantt. This will make itHuo Chu easier for your team and stakeholders.
Discuss availability of reviewers and backups on the front end
Stakeholders are busy people. You donHuo Zhua donHuo Zhua want a deliverable to be approved only to discover that your stakeholder has just returned from a 2-week vacation.
ItHuo Chu is a good idea to discuss availability with stakeholders at the beginning so you can build your project schedule around their off-office time. ItHuo Chu recommends that stakeholders designate a backup reviewer to ensure that you donHuo Zhua are not left behind if plans change.
How feedback will be delivered
A good process cannot be achieved by itself. Work with your stakeholders to determine how feedback will be collected, accepted, and shared.
Things can quickly get out of control, especially if youHuoDing e are working with a large stakeholder team. To avoid confusion and unnecessary bog-downs caused by free-for all debates, channel feedback through one stream. We enjoy using a shared document thatHuoCh uses in one voice and with a direct style to make it easier forHuo Chu to resolve conflicts and get back to work faster.
Here are some ideas to help keep feedback under control:Ting